PTA Forms

Reimbursement: Complete a PTA Check Request Form and attach receipts. Place in the Treasurer’s folder in the PTA credenza in the school office.

Deposits: Submit to the school office staff with a completed PTA Cash Receivable Voucher.

Contact Cathy Matchette at with questions.


July 1, 2010 – June 30, 2011 Budget
REVENUES (net of related expenses):
Fall Fundraiser 5,000 Sally Foster (online sales only)
40,000 Armchair Fundraiser
Rebate program 3,500 Grocery receipts, Target, boxtops, recycling
Spring Fundraiser 10,000 Auction
Membership & Directory income 3,000 Target 100% participation from families plus pay for staff dues
Donations Donations will be spent ASAP on classroom/school
School supply kits 200 Variable surplus usedfor “Kits for Kids”(child welfare)
Misc fundraising initiatives
Interest and other 25 Interest on checking account
Total net revenue for the period $61,725
Supplemental to School Budget
Field Trips 3,500 Pay for FCPS buses on non-county mandated field trips
Library Programs 1,000 Author visits to library
Enrichment Materials 1,000 Wordmaster, CML, Wordly Wise, other curriculum/units
Special Ed Materials 500 Curriculum materials (was in PGOLD budget)
Technology 1,200 Renewal of BrainPop license
Principal’s Fund 500 Discretionary for children in-need/staff needs
Asst Principal’s Fund 500 Discretionary for children in-need/staff needs
Staff Development 7,000 Staff development, team planning, pyramid-wide training
Assignment Notebooks 2,100 Assignment notebooks ($3.20/ea for 600 2nd thru 6th students)
Teachers’ Fund 4,000 Given to teachers for classroom supplies ($70/lead, $45/asst.)
1,000 Other–Teacher/Classroom Needs
Jump Sart Summer Reading Intervention 3,000 Pay for FCPS Program (dropped from FCPS Budget (2010-2011)
After School Homework Initiative 1,500 Pay for FCPS Program (dropped from FCPS Budget (2010-2011)
Books for the Reading Resource Room 2,500 Pay for FCPS Program (dropped from FCPS Budget (2010-2011)
Grants 7,000 Funds going directly to classrooms via teacher application
Student Enrichment
After School Programs Break Even
Art in the Schools (GRACE Art) 2,200 8 projects for 650 or more students
PTA Reflections program 300 For incentives & awards reception
Publishing Center 1,000 For equipment & supplies, primarily printer cartridges
Cultural Assemblies 4,000 2-4 assemblies
Courtyard & Ground Maintenance 1,000 Maintenance, plants/equip. & outdoor education
Track & Field 1,100 maintenance(money committed from Run4Fun)
Spelling Bee 150 registration fees, prep materials, recognition
Enrichment Fair (SWYK) 300 Incentives & reception
Peer Mediation 400 Conference fees for students ($165) & misc.
Kindergarten-100 Days event 200
1st Grade event 200
2nd Grade event 200
3rd Grade-Chinese New Year event 200 Crafts & food
4th Grade-Colonial Day event 700 Crafts, food, games & entertainment
5th Grade-Renaissance Day event 400 Crafts, food & games
Sixth grade farewell event 1,200 PTA contribution to parent-planned event
Parent/Community Involvement
Child Welfare & Mentoring 2,100 Receptions/recognitions/school kits
PGOLD 200 Speakers & parent library materials
Parent Education programs 200 Speaker fees at PTA meetings (assume 3 paid speakers)
PTA Website & Technology 1,000 Renew hosting, website maintenance
Staff Appreciation 2,000 Workdays & Appreciation events, retirements
Health & Safety 100
Ambassador Program 200 New family programs
Family Fun Events Break Even
Liability Insurance 200 General, Bonding, D&O liability insurance
PTA Administration 2,000 Accounting expenses, meetings, general publicity
Total expenses for the period $57,850
Excess of (expenses over revenues)
revenues over expenses $3,875
Cash balance
Beginning Cash at 8/31/2010 47,095
Net income (loss) for year 5,360
Expenditures from Committed funds 6,400 After School Homework Initiative, Jump Start Reading Intervention
Books for Reading Resource Room
Ending Cash at 6/30/2011 $46,055